Outlook – Create and add a signature to messages

  1. Open a new email message.
  2. Select Signature Signatures from the Message menu.Depending on the size of your Outlook window and whether you’re composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.

    Select Signature from the Message menu. 

    Select Signature with a reply or forward in the reading pane.

  3. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
  4. Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box.Type a new signature to use in your email
  5. Paste the following signature, and modify the content according your details (Font: please use Arial 11)





Paul Hogan

Rail Planning Services

Mobile  1234 123 123

Email    paul.hogan@railplanning.com.au

Web     http://www.railplanning.com.au





  1. Under Choose default signature, set the following options for your signature:In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

    If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures. If you don’t want to automatically add a signature to new messages, choose (none). This doesn’t add a signature to any messages you reply to or forward.

    If you want your signature to appear in the messages you reply to and forward, in the  Replies/forwardsdrop-down, select one of your signatures. Otherwise, accept the default option of (none).

    Type a new signature to use in your email

  2. Choose OK to save your new signature and return to your message. Outlook doesn’t add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You’ll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.